Vesalius Trust Poster Symposium

Submission Instructions

Entry Requirements

Poster presentation of research is an opportunity open to all 2019–2020 applicants to the Vesalius Trust Scholarship Program. You do not have to have received a VT scholarship or grant to take part.

Submission Requirements

This year participants will be asked to prepare an e-poster for posting on the Vesalius Trust website. Also, in lieu of an in-person symposium, participants are asked to also prepare a 3 to 5-minute video presentation, which will also be posted on the Trust website. The submission deadline is Sunday, October 25, 2020 at 5:00 pm EST. This later deadline reflects the extraordinary times, but may fall out of lock step with the AMI Conference; it is for this reason that we now plan to make a home for this year’s session on the Vesalius Trust site.

Only one poster PDF and one presentation MP4 entry will be allowed per participant. Once a participant’s entry is submitted to the VT Poster Committee, it cannot be modified even if provided in advance of the submission deadline. 

By submitting an e-poster and video presentation to the Vesalius Trust Poster Symposium, participants certify that the research is their original work; or original work conducted by the participant and other authors, and any co-authors are appropriately credited for their contribution and have been informed of the submission.

If you are interested in participating, please contact: Joy Marlowe at jmarlowe@lifebridgehealth.org or Laura Garrison at laura.garrison@uib.no. You will be invited to a shared DropBox where you can submit your poster and presentation. Materials including the poster and video template may be downloaded here

Poster

The VT Poster Symposium Committee has prepared an Adobe Illustrator poster template for your use, although you may feel free to create your own unique poster design, in horizontal or vertical format, provided that you include the required content as detailed below.

Your poster can also be prepared in InDesign or other similar software. Please upload a screen resolution PDF of the poster to the shared DropBox using the following naming convention: <Lastname_VTposter.pdf>

Poster Content

Be concise with written material. Do not use the text of a paper as the poster text.

Present your research in the following sections.

  • Title: The title banner summarizes the research project as a whole with emphasis on the results. An author line follows to include the author/s and their affiliation/s. 
  • Abstract: The abstract conveys the main purpose, results, and conclusions of the research.
  • Introduction: This section briefly defines the research question and the motivation for the study. Relevant background information is provided as well as important findings discovered from other sources.
  • Materials and Methods: Concise description of materials used and the sequence of the research performed in answering the following question: What did the researcher do?  Clarify why your visual solution was used; how is the process that you chose related to your project’s purpose?  Why is it unique?  Storyboards and flowcharts may be included to add clarity in explaining the materials and methods used.
  • Results: Tables, graphs, illustrations, and photos organize and summarize data collected during research. Legends describe the figures and contribute to the understanding of the results.
  • Conclusions: The conclusions summarize the meaning and implications of the results. Focus on a central finding that lends itself to informal discussion. The author may include an evaluation of the effectiveness or limitations of the research method. Suggestions for future related research may also be included here.
  • References: A bibliography of references cited in the poster are listed.  
  • Acknowledgements: Acknowledge funding and support sources for your work. These can be institutional and/or named individuals. Please include the Vesalius Trust logo and acknowledge the Trust in this section.

Poster Suggestions

  • Fonts: Use fonts which are easy to read. Avoid script and serif fonts. Exercise unity when adding figure labels and use consistent font sizes within figures. Use consistent lettering or numbering system in your title banner, section headings, and figures.
  • Writing Style: Use AMA Style referencing. Make sure your referencing style is consistent throughout your poster.

Use the above requirements, suggestions, and “Judging Criteria” below to review your e-poster before submitting. If you have questions regarding your poster preparation, please contact: Joy Marlowe at jmarlowe@lifebridgehealth.org or at 410-299-5204.

Judging Criteria

Posters will be judged using the following criteria:

Content

  • Title banner is complete, accurate, and supports the results of the poster.
  • The Abstract conveys the main purpose, results and conclusions of the research.
  • The Introduction defines the research question and the reason for the study.
  • The Material and Methods concisely describe the materials used and the sequence of the research performed.
  • The Results organize and summarize and the data collected during research.
  • The Conclusions summarize the meaning and implications of the results.
  • The References are compiled and cited in the body of the poster.
  • The research presented is original, and has potential to spur discussion in the field of biomedical visualization
  • The poster contains no obvious factual, grammatical, or spelling errors.

Organization

  • Content is visually organized in a logical manner to facilitate rapid understanding.
  • Text and visual components complement and reinforce one another.
  • Overall poster design, title, and visuals support an attention-grabbing product for a poster symposium event.

Figures

  • Figures organize and summarize data collected during research.
  • Text and figure legends describe the figures and contribute to the understanding of the research results.
  • Key features in the figures are clearly labeled so the viewer can understand the figure at a glance.
  • Poster text appropriately references figures.

Video Presentation

As part of this year’s virtual conference, we additionally require a supplementary 3-5 minute video presentation, which will serve as a replacement for the usual poster presentation session held during the AMI Conference. This will provide a valuable opportunity for you to communicate your work and experiences as a researcher in a different medium, and we are thrilled to provide this opportunity!

Format

The video you prepare should be 1920×1080 non-interlaced video with stereo audio. The video should be compressed with the h264 codec and the audio should be uncompressed or losslessly compressed. We will reprocess audio with normalization and equalization so that all videos will be at the same level to avoid the need for the audience to change the audio level between presentations. The container format should be mp4. Do not heavily compress the video since clarity will be as important to you as it is to us. Try to keep the video under 1GB to ensure smooth playback during the sessions.

Please submit the MP4 to a shared DropBox and use the following naming convention: <Lastname_VTpresentation.mp4>

The exact style of presentation is largely up to you, but we suggest a combination of text slides, images, video clips and a voice-over (with or without you being visible as an inset). Inclusion of captions is up to you. These different materials can be intercut as you wish, provided that the time limit (see above) is not exceeded. If you have any questions, please feel free to contact laura.garrison@uib.no for clarification. If you need help getting started, we suggest the following:

  • Title slide (required): You are welcome to talk over this but be sure to leave the slide on long enough for the viewer to read your poster title.
  • Introduction: Brief background about your research, limitations of existing information on the topic, and goals of your research. This should provide the motivation for your work, and help your audience understand why your work is necessary and important for the field.
  • Materials & Methods: Briefly explain the rationale for the technical approach used. Include concept development and strategy, software and web-based tools used. We encourage you to include screen captures/videos of your work-in-progress (i.e., wireframes, playblasts), as this is an opportunity to showcase your work beyond the static poster images.
  • Results: (The largest portion of your presentation.) Share as much of your newly created visual material as possible. Summarize data collected during research. Inclusion of video clips, etc., are encouraged as yet another means to showcase your work.
  • Discussion: Summary of achievements and goals fulfilled; challenges and future direction of your work.
  • Conclusion: Describe what you learned through this research process. Share any proposed application/publication/dissemination of your work.
  • Acknowledgements (required): Credit the support of your institution, research team, faculty, colleagues, and the Vesalius Trust if you received an award from them.

Your video presentation, along with your poster, will be posted on the AMI virtual conference site as well as on the Vesalius Trust page following judging. Details on poster Q&A time during the virtual conference are still under discussion. Note, the video will not be part of the scored judging process, although we will provide you with feedback on your presentation.

JOURNAL OF BIOCOMMUNICATIONS Opportunity

By participating in the Vesalius Trust e-Poster and Video Presentation, you will also qualify to have your poster published in the first edition of Journal of Biocommunications (JBC) of 2021.

The JBC requires that the author submit an abstract of 350 words or less and a high-resolution poster PDF.

The poster should be saved as an Adobe PDF document with “Preserve Illustrator Editing Capabilities” checked. This will allow the published abstract to be discoverable by PubMed Central. These published abstracts will be featured as an html page, with a click-to-enlarge feature, which will display the full poster PDF.

Please save your poster as a pdf with the following naming convention: <Lastname_JBCposter.pdf>

Please save your abstract as a .doc file with the following naming convention: <Lastname_JBCabstract.doc>

Email both the abstract and poster file by August 31st to:

Joy Marlowe at jmarlowe@lifebridgehealth.org